Application-specific PDFMaker settings

Sometimes the conversion settings in one PDFMaker-enabled application are different from the settings in a different application.

Some PDFMaker settings are common to several or most applications. Some options are unique to a specific application.

Settings tab options available from within most applications

The following settings appear on the Settings tab available from within most PDFMaker-enabled applications.

Includes the document being converted as an attachment to the PDF.

Converts certain elements in original Office documents to PDF bookmarks: Word headings, Excel worksheet names, or PowerPoint titles. Selecting this option overrides any settings on the Bookmarks tab of the Conversion Settings dialog box.

Includes active links and hypertext in the PDF.

Embeds tags in the PDF.

Excel-specific options on the Settings tab

Converts user-created Excel comments to notes and lists them in the Acrobat Comments panel.

Uses actual size specified in the worksheet. Worksheets are not resized.

Adjusts the size of each worksheet so that all the entries on that worksheet appear on the same page of the PDF.

Adjusts the width of each worksheet so that all the columns on that worksheet appear on one page in the PDF.

Opens a dialog box at the beginning of the file conversion process. In this dialog box, you can specify which worksheets are included in the PDF and the order in which the sheets appear in the PDF.

PowerPoint-specific options on the Settings tab

Converts PowerPoint slide transition effects to PDF transition effects.

Converts any PowerPoint slides that are not seen in the usual playing of the presentation to PDF pages.

Converts any speaker notes for the PowerPoint presentation into Text notes in the PDF.

Email-specific options on the Settings tab

The following options appear when you open the PDFMaker settings from within Microsoft Outlook or Lotus Notes.

Sets the compatibility level of the PDF. Use the most recent version (in this case, version 1.7 ADBE-3) to include all the latest features and functionality. If you’re creating PDFs that are distributed widely, choose an earlier level to ensure that all users can view and print the document.

Indicates whether all files attached to email messages are included in the PDF.

When selected, always converts individual messages as component files of a PDF Portfolio. When deselected, merges individual messages as separate pages of a PDF.

When selected, excludes mail folder names from PDFs.

Creates an embedded index, which speeds up searches, especially when you convert large numbers of email messages or message folders.

When selected, prevents the downloading of any external Internet content, such as images, CSS, and JavaScript.

Specifies page properties, like the properties found in the Print dialog box: page dimensions, orientation, and margins.

When converting email messages and folders, the Adobe PDF > [Convert Selected Messages and Convert Selected Folders] menus can list recently created PDFs to append. This option specifies the maximum number of PDFs to list in the menus.

If selected, the Attach As Adobe PDF button appears in the Outlook email message window.

AutoCAD-specific options on the Settings tab (Acrobat Pro)

The following options appear when you open the PDFMaker settings from within Autodesk AutoCAD.

Specify the PDF/A or PDF/E compliance standard, or none.

Shows the layers structure when a PDF is opened in Acrobat.

Preserves drawing-scale information, which is usable with the Acrobat measurement tools.

When selected, the model space layout is not converted to a 3D annotation in the PDF.

Specifies whether Current Layout, All Layouts, or Selected Layouts are included in the PDF.

(Available only when Convert All Layouts Without Prompting is selected from Choose Layout Option.) When selected, all layouts except the model space are included in the PDF.

Specifies whether All Layers, Selected Layers, or No Layers are included as layers in the PDF.

Visio-specific options on the Settings tab (Acrobat Pro)

The following options appear when you open the PDFMaker settings from within Microsoft Visio.

Indicates whether custom properties of the Visio image are included as object data in the new PDF.

Indicates whether the new PDF excludes Visio objects without custom properties.

Indicates whether the comments in the Visio file are converted to PDF comments in the new PDF.

Specifies if the layers are flattened. If you flatten layers, the PDF looks like the original drawing, but doesn’t contain any layer information. All shapes in the Visio drawing are converted, regardless of their protection or behavior, and shape custom properties can be converted to PDF object data.

Shows the layers structure when a PDF is opened in Acrobat.

Word tab settings (Microsoft Word)

Changes any Word comment entries to PDF comments. If the currently open Word document contains comments, more options appear in the Comments list on this tab:

Lists the names of reviewers who have entered comments in the current Word document.

When deselected, does not include the comments in the PDF.

Specifies whether the PDF comment windows automatically open or are closed for that reviewer’s comments.

Shows the color for that reviewer’s comment icons. Clicking the color icon repeatedly cycles through a limited set of available colors.

Shows the number of comments that the reviewer made.

Integrates these into the PDF.

Converts signature fields indicated by pdfmarks.

Integrates this into the PDF.

Bookmarks tab settings (Microsoft Word)

The options you specify on this tab determine which items are converted into PDF bookmarks in the PDF.

Selects all the headings in the Elements list for conversion to PDF bookmarks.

Selects all the text styles in the Elements list for conversion to PDF bookmarks (deselected by default).

Converts any user-created Word bookmarks to PDF bookmarks.

Specifies which Word headings and styles are converted to PDF bookmarks.

Lists the names of all available Word headings and styles. The icons for Headings  and Styles  indicate the element types.

Also indicates whether the element is a heading or style in the Word document.

Displays X’s, indicating whether individual elements are converted to PDF bookmarks. Clicking an individual Bookmark option changes the selection status for that element.

Specifies where the element fits in the hierarchy structure of the PDF Bookmarks panel. Clicking an individual Level number opens a menu that you can use to change the value.