1. Select the File tab, and then choose Options.
Create PDFs with PDFMaker Part 1
Using PDFMaker within an authoring application is a simple, one-click procedure. It involves clicking an Acrobat PDFMaker toolbar button or choosing a command on the Adobe PDF menu.
About Acrobat PDFMaker
PDFMaker is an Acrobat feature that operates within many business applications, such as Microsoft Office applications, AutoCAD, and Lotus Notes. When you install Acrobat, PDFMaker controls appear in the work area of the authoring application.
Note
Some PDFMaker features are not available in certain versions of the authoring applications. For a comparison chart, see Compatible web browsers and PDFMaker applications | Acrobat, Reader.
Acrobat provides an option to use Adobe Create PDF cloud service in addition to a local conversion to convert Microsoft Word documents to PDFs. The created PDFs are high-quality and provide exceptional visual fidelity. They are well-tagged for better accessibility. They also include link recognition so that hyperlinks, internal document links, and tables of contents are created as live links.
An active Acrobat subscription is required to use this feature. For subscription details, visit the Adobe Acrobat plans and pricing page.
Convert a file to PDF using PDFMaker
In Windows, Acrobat installs both an Acrobat PDFMaker toolbar and an Adobe PDF menu in many popular authoring applications. You can use either the toolbar buttons or the Adobe PDF menu (the Action menu in Lotus Notes) to create PDFs, but the menu also provides access to conversion settings. Although many of the conversion options are common to all authoring applications, a few are application-specific.
For Microsoft Office applications such as Word, Excel, and PowerPoint, the options for creating PDFs are available from the Acrobat ribbon.
Note
If you don’t see the PDF toolbar buttons in an application, you must show or activate the PDF toolbar. For other troubleshooting issues, see Troubleshoot Acrobat PDFMaker Problems.
Show or activate PDFMaker in Microsoft Office and Lotus Notes
If the PDF toolbar buttons don’t appear in your Microsoft Office or Lotus Notes application, use one of the following methods to show or activate PDFMaker.
For Lotus Notes 9, choose File > Preferences. In the dialog box that appears, choose Toolbar > Toolbars, and select the Visible option for Acrobat PDFMaker.
For Microsoft Office, follow these steps:
2. Select Add-Ins on the left side of the dialog box.
- 3. Do one of the following:
- If PDFMOutlook or Acrobat PDFMaker Office COM Add-in isn't listed, choose COM Add-Ins from the Manage pop-up menu and select Go.
- If PDFMOutlook or Acrobat PDFMaker Office COM Add-in is listed under Disabled Application Add-ins, select Disabled Items from the Manage pop-up menu and select Go.
4. Select PDFMOutlook or Acrobat PDFMaker Office COM Add-in and select OK.
- 5. Restart the Office application.
Convert a file to PDF
- 1. Open the file in the application used to create it.
2. Select the Convert To Adobe PDF button
on the Acrobat PDFMaker toolbar.For Microsoft Office applications, such as Word, Excel, and PowerPoint, select the Create PDF button
on the Acrobat ribbon.3. Enter a filename and location for the PDF, and select Save.
4. (Optional) Check View Result to open the PDF or enable Protect PDF to specify the Security settings for the PDF.
Create a PDF and share the link for viewing or commenting
Applicable to Microsoft Word, Excel, and PowerPoint
1. Open the file in the application used to create it.
2. Do any of the following:
- From the Home tab, choose Create PDF and share link.
- From the Acrobat tab, choose Create PDF and share link.
- Select File > Share > Create PDF and share link > Create PDF and Share link.
- Select File > Share as Adobe PDF link.
3. Acrobat converts the file to PDF, displays it in Acrobat, and copies the shareable link. You can share the link with the desired recipients.
Create a PDF and share via Outlook
Applicable to Microsoft Word, Excel, and PowerPoint
1. Open the file in the application used to create it.
2. Do any of the following:
- From the Home tab, choose Create PDF and Share via Outlook.
- From the Acrobat tab, choose Create PDF and Share via Outlook.
- Select File > Share > Email > Create PDF and Share via Outlook.
3. Acrobat converts the file into a PDF, creates a shareable link, and opens Outlook with the link in a new message draft.
4. You can edit the message as desired, add the recipient's email addresses, and then select Send.
Create a PDF as an email attachment
- 1. Open the file in the application used to create it.
2. Choose Adobe PDF > Convert To Adobe PDF And Email.
For Microsoft Office applications, such as Word, Excel, and PowerPoint, click the Create And Share button on the Acrobat ribbon.
When the conversion has finished, the PDF is opened in Adobe Acrobat. Click the Send File By Email icon (
) in Acrobat. For more information, see Share a PDF as an email attachment.
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