Create PDFs with Acrobat

Create PDFs with Acrobat

Convert a file to PDF using Acrobat menu commands

  1. 1. In Acrobat home view, select Create from the top bar

    Create a PDF

    The Create a PDF tool opens. On the left rail, Single file is selected by default. Choose the Select a file button.

    Select a file

  2. 2. In the dialog box that opens, select the desired file, select Open, and then select Create. 

Note

When naming a PDF that’s intended for electronic distribution, limit the filename to eight characters (with no spaces) and include the .pdf extension. This action ensures that email programs or network servers don’t truncate the filename and that the PDF opens as expected.

Convert a file to PDF using the Convert to PDF tool

You can open file types such as DOCX, PPT, and XLSX in Acrobat and convert them to PDFs for viewing and editing: 

  1. 1. In Acrobat, select All tools > Convert to PDF.

  2. 2. In the file explorer window that appears, select the file you want to convert to PDF, and select Open.

  3. 3. The selected file is converted to PDF and opens in Acrobat. Choose the hamburger menu   > Save or Save As (Windows), File > Save or File > Save As (macOS), and then select a name and location for the PDF.

  4. 4. Alternatively, you can also go to Menu (Window) or File (macOS) and then select Open.  Select All types from Show drop-down menu. 

  5. 5. Choose the file DOCX, PPT or XLSX file and select Open. The file will automatically be converted into a PDF for viewing and editing. 

    Note

    To create a PDF from different file types, such as Magazines, Spreadsheets, or Images, select Create from the Global bar. Select Single file and choose Select a file. In the dialog box that opens, select the desired file, select Open, and then select Create.

Drag-and-drop to create PDFs

This method is best for small, simple files, such as small image files and plain text files, when the balance between file size and output quality is not important. You can use this technique with many other types of files, but you cannot adjust any conversion settings during the process.

  1. 1. Select the icons of one or more files in the Windows Explorer or macOS Finder.

  2. 2. Drag the file icons onto the Acrobat application icon. Or (Windows only) drag the files into the open Acrobat window.

    If a message appears saying that the file could not be opened in Acrobat, then that file type cannot be converted to PDF by the drag-and-drop method. Use one of the other conversion methods for that file.

    Note

    You can also convert PostScript and EPS files to PDF by dragging them onto the Acrobat window or the Acrobat application icon.

  3. 3. Save the PDF.

    Note

    (Windows only) You can also right-click a file in Windows Explorer and select Convert to Adobe PDF.

Convert clipboard content to PDF

You can create PDFs from text and images that you copy from applications on macOS or Windows.

  1. 1. Capture content in the Clipboard:
    • Use the copy command in the applications.
    • Press the PrintScreen key (Windows).
    • Use the Screenshot utility (Applications > Utilities > Screenshot), and choose Edit > Copy to place the content on the clipboard (macOS).
    • In a PDF file, you can select objects using the Edit Object tool (All tools > Use print production > Edit object), and then copy the selected objects.

  2. 2. In Acrobat, choose Create > Clipboard > Create, or choose All tools > Create a PDF > Clipboard > Create.

    Note

    The PDF from Clipboard command appears only when content is copied to the Clipboard. If the Clipboard is empty, the command is disabled.

Create a blank PDF

You can create a blank PDF, rather than beginning with a file, a clipboard image, or scanning.

This process can be useful for creating a one-page PDF. For longer, more complex, or heavily formatted documents, it’s better to create the source document in an application that offers more layout and formatting options, such as Adobe InDesign or Microsoft Word.

Do any of the following:

  • In Acrobat, select Create from the global toolbar.

    Create a PDF

    The Create a PDF tool opens. On the left rail, select Blank page, and then select Create.

    Create a blank page PDF

  • Select the hamburger menu  > Create > Blank Page (Windows), or File > Create > Blank Page (macOS).

Acrobat creates a blank page PDF.

Note

To add a blank page to an existing PDF, open the PDF and then choose Edit > Organize pages > Insert > Blank page.

Create multiple PDFs from multiple files (Acrobat Pro)

You can create multiple PDFs from multiple native files, including files of different supported formats, in one operation. This method is useful when you must convert a large number of files to PDF.

Note: When you use this method, Acrobat applies the most recently used conversion settings without offering you access to those settings. If you want to adjust the conversion settings, do so before using this method.

  1. 1. In Acrobat, select Create from the global toolbar.

    Create a PDF

  2. 2. The Create a PDF tool opens. On the left rail, select Multiple files > Create multiple PDF files, and then select Next.

    Create multiple PDF files

  3. 3. Choose Add Files > Add Files or Add Folders, and then select the files or folder.

    Create Multiple PDF Files dialog box
    Select Add Files in the dialog box, then choose the files that you want to convert to PDF.

  4. 4. Select OK. The Output options dialog box appears.

  5. 5. In the Output Options dialog box, specify your target folder and filename preferences, and then select OK.

    Note

    To create a PDFs from a cloud file, select Create from the top bar and choose Single File > Select a file. In the dialog box that opens, select the file from the cloud storage, select Open and then select Create.

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