1. From the quick tools menu, select Add a comment > Attach file.
Add comments to PDFs Part 3
Add comments in a file attachment
Note
In Acrobat Reader, commenting tools are available only in PDFs that have commenting enabled. PDFs in a review workflow typically include commenting rights.
Use the Attach file tool to embed a file at a selected location in a PDF, so that the reader can open it for viewing. By adding attachments as a comment, you can reference longer documents that can’t easily be pasted into a pop-up note or text box. If you move the PDF to a new location, the embedded file automatically goes with it. To view an attachment, the reader must have an application installed that can open the attachment.
Note
Be sure to use the Attach file option from the Add Comments tool when attaching files for a document review. Document-level file attachments that you attach using the Attach file tool from the Edit > More menu aren’t tracked with other comments in a review workflow and may cause your attached comments to be lost.
- 2. Click in the PDF where you want to place the attachment.
3. Select the file that you want to attach, and then click Open. If you’re attaching a PDF, you can highlight areas of interest in the file using comments.
4. In the File Attachment Properties dialog box, select the settings for the file icon that appears in the PDF and select OK.
The comment attachment also appears in the Attachments tab (in the right navigation pane) with a page number indicating its location.
NoteTo delete the attachment, right-click the attached comment icon, and choose Delete.
Commenting preferences
Commenting preferences affect both the appearance of and the way you view annotations and markups in PDFs.
Note
A reviewer can place comments anywhere within the document frame. As a result, sometimes you need to scroll or zoom out to see comments that are located off the page.
In the Preferences dialog box under Categories, select Commenting.
Viewing comments
Font, Font Size In Windows, you can determine the font and the size of text in pop-up notes. In Mac OS, you can select only Large, Medium, or Small settings for the font. This setting applies to all new and existing comments.
Pop-up Opacity Determines the opacity of comment pop-up notes in values from 1 to 100. When a pop-up note is open but not selected, an opacity value of 100 makes the note opaque, while lower values make it more transparent.
Enable Text Indicators And Tooltips Shows a tool tip when you place the pointer over a comment that includes a pop-up note. The tool tip contains the author name, comment status, and two lines of the text. Selected by default.
Print Notes And Pop-ups Specifies that pop-up notes associated with comments, and icons for note, audio, and file attachments print exactly as they appear on the page.
Instead of selecting this option, you can print comment text in various layouts by choosing File > Print, and click Summarize Comments. For more details, refer the document to print comments.
Show Lines Connecting Comment Markups To Their Pop-ups On Mouse Rollover When you place the pointer over a comment markup (such as a highlight or a note icon), the shaded connector line appears. Selected by default.
Ensure That Pop-ups Are Visible As The Document Is Scrolled As you scroll a PDF, the pop-up notes on a given page shift to stay in view within the document pane. Selected by default.
Pop-up open behavior
Automatically Open Comment Pop-ups For Comments Other Than Notes A pop-up note appears when you create a comment using a drawing tool, the Stamp tool, or the Pencil tool.
Hide Comment Pop-ups When Comments List Is Open Helps reduce screen clutter when a page includes many comments. Selected by default.
Automatically Open Pop-ups On Mouse Rollover When you place the pointer over a comment of any type, including drawing markups and stamps, the pop-up note opens.
Making comments
Always Use Log-in Name For Author Name Determines which name appears in the pop-up note you create. If this option is selected, the Login Name in the Identity panel of the Preferences dialog box is used. If this option isn’t selected, the default name you specify for Author in a comment properties dialog box is used. Selected by default.
Create New Pop-ups Aligned To The Edge Of The Document Aligns pop-up notes with the right side of the document window, regardless of where the comment markup (such as a note icon or highlighting comment) is added. If this option is deselected, the pop-up note appears next to the comment markup. Selected by default.
Allow nested reply to sticky notes (requires restart) Allows reply to Sticky Notes with a single-thread experience. If this option is selected, each annotation appears like a conversation and all replies appear like a single-thread experience.
Enable Text Selection For Highlight, Strikethrough and Underline Allows you to select and copy text for highlight, strike-through, and underline comments
Enable Comment Type Text And Icon In Comments List (requires restart) Shows you the type of added comment and icon in the comments list.
Show Checkbox In Comment Note Displays the checkbox consistently for all comments.
Making comments (Acrobat specific)
Copy Encircled Text Into Drawing Comment Pop-Ups Copies text that you circle using the drawing tools in the pop-up note associated with the drawing markup.
Copy Selected Text Into Highlight, Cross-Out, And Underline Comment Pop-ups Copies selected text to the pop-up note associated with text editing comments, such as those created by the Highlight Text tool.
Change the look of your comments
Note
In Acrobat Reader, complete commenting tools are available only in PDFs that have commenting enabled. PDFs in a review workflow typically include commenting rights.
You can change the color and appearance of comments or markups before or after you create them. You can set the new look as the default appearance for that tool.
Note
To change how your name appears in comments, open the Preferences window, select Commenting, and then deselect Always Use Log-in Name For Author Name.
For the selected tool, you can use the Color Picker and Text Properties icons availabe on the Comment tools.
Alternatively, you can choose Properties from the right-click context menu, and then select appropriate options.
Change a comment’s look and set it as the default
1. After you create a comment, right-click the comment or its icon and then choose Properties from the right-click context menu.
Properties, with note icon selected 2. In the Properties dialog box, do any of the following, and then click OK:
Click the Appearance tab to change such options as the color and type of icon used. The type of comment selected determines which options are available.
Click the General tab to change the name of the author and subject of the comment.
Click the Review History tab to see the history of changes people have made to the status of a comment during a review.
Select Locked at the bottom of the Properties dialog box to prevent the comment from being edited or deleted.
Select Make Properties Default at the bottom of the Properties dialog box to apply these properties to all subsequent comments of this type.
Set the default look for a tool
1. After you create a comment, right-click the comment and choose Properties.
2. Set the properties as desired, and select OK.
3. Right-click the comment and choose Make Current Properties Default.
All comments you create using this tool display the properties you set. Existing comments aren’t affected, nor is the appearance of text in pop-up notes.
Draw attention of a reviewer to your comment
Use @mentions to get attention of any reviewer.
Note
When you use @mention in your personal commenting notes in a PDF file, the review mode gets enabled. Reviewers will receive an invitation email with a link to the shared file.
1. In the comment text, click the @ symbol.
2. A popup menu will appear with a list of reviewers. Choose the reviewer you want to mention.
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