Starting a PDF review

Starting a PDF review

Automatically collect everyone's comments in a single PDF file. Track progress and consolidate comments.

Share a PDF for review using the Adobe Document Cloud review service

Available in: Acrobat

Use the Adobe Document Cloud review service to easily share PDF files for review from Acrobat desktop application, the Document Cloud web, or Acrobat Reader mobile app. When reviewers click the URL in the email invitation from their computer, they can easily provide their feedback in a browser without having to sign in or install any additional software.

You can use the service to share PDF files for review in one of the following ways:

Send an anonymous or public link in an email:

An anonymous or public link makes the files accessible to anyone who clicks the link. Follow the steps below to create a review link, and share it using your email client.

  1. 1. Open the PDF in Acrobat.

  2. 2. Select Share in the upper right. You get either of the two options:

    • Create a link to share: When you select  Create a link to share, Acrobat creates a shareable link. You can copy and share the link with the intended recipients as an owner. The document is stored securely in the Adobe Document Cloud.

     

    Select Copy link in the share window to copy the link.

    • Copy link: You get this option if the file is already shared with someone. 
    Select Get link in the share window to generate a shareable link.

    Note
    • The computer must be connected to the Internet to start a shared review in Acrobat.
    • You can also start a shared review directly from other applications that use PDFMaker, such as Microsoft Word. Choose Home   > Create PDF and share link.

  3. 3. By default, the People can comment switch is turned on. To share the file only for viewing, select Anyone can access and comment in the Share dialog box, and then switch the toggle next to People can comment to turn it off.

    Share settings window is displayed.

  4. 4. The link is created and copied by default. Share the link with other recipients. You can also perform any of the following actions from the right pane:

    • Add People: Select Share, then enter the email addresses of the people you want to share the file with.
    • Unshare File: Select Share. The profile icons of the people you have shared the file with are displayed next to Shared with. Select the profile icon to open the Shared with the dialog box. Select Unshare in the lower-right to stop sharing the file with others.

     

    The Shared with window is shown and Unshare is highlighted

Reviewer experience

The reviewers receive an email invitation with a link to the review PDF. When they select the link or the Open button in the invitation, the PDF opens in a web browser. They can use the commenting tools to add comments to the PDF. They can also use Acrobat Reader or Acrobat desktop applications to add comments. For more information, see Participating in a PDF review.


Send personalized invitations for commenting:

  1. 1. Open the PDF in Acrobat.

  2. 2. Select Share.

    Note
    • The computer must be connected to the Internet to start a shared review in Acrobat.
    • You can also start a shared review directly from other applications that use PDFMaker, such as Microsoft Word. Choose Acrobat > Create And Send For Review.

  3. 3. Enter the email addresses of the recipients or choose from the Address Book.

    Share with Others dialog box is displayed

  4. 4. Enter a message to the recipients (optional).

Initiate a review using @mention in a PDF

Use @mention in your personal commenting notes to start a review. The @mentions includes your organizational contacts and your synced personal contacts list. The moment you use @mention in a PDF file, the review mode gets enabled for you. The reviewers get an invitation email with a link to the Document Cloud shared review file.

The add comment dialog box is shown in a PDF

Reviewer experience

The reviewers receive an email invitation with a link to the review PDF. When they click the link or the Open button in the invitation, the PDF opens in a web browser. They can use the commenting tools to add comments to the PDF. They can also use Acrobat Reader or Acrobat desktop applications to add comments.

For more information, see Participating in a PDF review.



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