Page thumbnails and bookmarks in PDFs Part 2

Page thumbnails and bookmarks in PDFs Part 2

Edit a bookmark

In Acrobat Reader, you can make bookmarks easier to read by changing their text appearance.

In Acrobat, you can change a bookmark’s attributes at any time.

Rename a bookmark

  1.  Select the bookmark in the Bookmarks side panel, select Rename Bookmark in the Options menu  , and then enter the new bookmark name.

Wrap text in a long bookmark

  1. Select the bookmark in the Bookmarks side panel, and then select Wrap Long Bookmarks from the Options menu  .

    All the text of long bookmarks shows regardless of the width of the navigation pane. (This option is on when checked, and off when not checked.)

Change the text appearance of a bookmark

You can change the appearance of a bookmark to draw attention to it.

  1. 1. In the Bookmarks side panel, select one or more bookmarks.

  2. 2. (Acrobat only) To change the color and style of the text, choose Properties from the Options menu  and then change the properties in the Appearance tab from the Bookmark Properties dialog box.

    Note

    After you’ve defined a bookmark’s appearance, you can reuse the appearance settings. Select the bookmark, then go to the Options menu  and then select Use Current Appearance as New Default.

  3. 3. To change the font size, select the Options menu  options, select Text Size, and then select your preference.

Change a bookmark’s destination

  1. 1. In the Bookmarks side panel, select the bookmark.

  2. 2. In the document pane, move to the location you want to specify as the new destination.
  3. 3. If necessary, adjust the view magnification.

  4. 4. Select Set Bookmark Destination in the Options menu.

    Note

    The Set Bookmark Destination option is context-sensitive. It appears only when you have an existing bookmark selected.

Add an action to a bookmark

  1. 1. In the Bookmarks side panel, select a bookmark.

  2. 2. From the Options menu, select Properties.

  3. 3. In the Bookmark Properties dialog box, select Actions.

  4. 4. Choose an action from the Select Action list, and select Add.

Set the default zoom level for bookmarks

Applicable to Acrobat Pro and Acrobat Standard DC

  1. 1. In the Bookmarks side panel, select the Options menu.

  2. 2. Select Set Default Bookmark Zoom Level, and choose the desired zoom level. By default, the Inherit Zoom option is selected.

Change the page number while adjusting the zoom level of multiple bookmarks

When you adjust the zoom level of multiple bookmarks, the destination page number for the selected bookmarks is retained by default.

To change the destination page number of the bookmarks, do the following:

  1. 1. Select two or more bookmarks that you want to change the zoom level.

  2. 2. Select the Options menu, and then select Properties.

  3. 3. In the Bookmark Properties dialog, select Actions.

  4. 4. Choose Go to a page in this document, and then select Edit.

  5. 5. Deselect the option Use Page Number.

Delete a bookmark

  1. Select a bookmark or range of bookmarks in the Bookmarks side panel, and then press Delete.

    Note

    Deleting a bookmark deletes any bookmarks that are subordinate to it. Deleting a bookmark doesn’t delete any document text.

Create a bookmark hierarchy

You can nest a list of bookmarks to show a relationship between topics. Nesting creates a parent/child relationship. You can expand and collapse this hierarchical list as desired.

Nest one or more bookmarks

  1. 1. Select the bookmark or range of bookmarks that you want to nest.

  2. 2. Drag the icon or icons directly underneath the parent bookmark icon. The Line icon shows the position of the icon or icons.

    The bookmark is nested; however, the actual page remains in its original location in the document.

Move bookmarks out of a nested position

  1. 1. Select the bookmark or range of bookmarks that you want to move.
  2. 2. Move the selection by doing one of the following:

    • Drag the icon or icons, positioning the arrow directly under the label of the parent bookmark.

    • Choose Cut from the Options menu, select the parent bookmark, and then choose Paste under Selected Bookmark from the Options menu.

Expand or collapse all top-level bookmarks

  1. From the Options menu, select Expand Top-Level Bookmarks or Collapse Top-Level Bookmarks.

Add tagged bookmarks

Tagged bookmarks give you greater control over page content than regular bookmarks. Tagged bookmarks use the underlying structural information of the document elements (for example, heading levels, paragraphs, and table titles). You can use it to edit the document. It includes rearranging the corresponding pages in the PDF or deleting pages. If you move or delete a parent-tagged bookmark, its children-tagged bookmarks are moved or deleted.

Many desktop publishing applications, such as Adobe InDesign® and Microsoft® Word, create structured documents. When you convert these documents to PDF, the structure is converted to tags, which support the addition of tagged bookmarks. Converted web pages typically include tagged bookmarks.

You can always add tags if your document doesn’t include tags in Acrobat.

  1. 1. Open the Bookmarks side panel. Choose New Bookmarks From Structure from the Options menu. (If this option isn’t available, the document isn’t structured).

  2. 2. Select the structure elements that you want specified as tagged bookmarks. Ctrl-click to add to the selection. The tagged bookmarks are nested under a new, untitled bookmark.

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